Office Manager

UNC Charlotte

Part-Time
Closes on Sunday, April 20, 2025

Job Description

  • Department Operations: Under the direction of the Director, provide administrative support to Student Centers department (Student Centers department includes Cone University Center, Popp Martin Student Union, NinerTech Computer Store, and the Charlotte Esports Program); coordinate office support activities and work with other staff in support of managing the Cone Center operations; provide backup for Student Receptionists; assist facility Associate Directors with key management and record keeping; assist with and support other department operations when required or requested.
  • Project Management: Coordinate administrative projects under direction of department leadership; assist in training and recognition initiatives; coordinate department participation in campus events (e.g., tabling, resource fairs).
  • Student Personnel Management: Collaborate with the Cone Center Assistant Director on training and workflow for Student Receptionists/Information Desk Attendants; participate in the Student Employee Experience Program, including interviewing, training, and supervising students; provide backup for student WebTime approvals.
  • Office Records: Establish and maintain a comprehensive filing system for payroll, personnel, budget, contracts, and project files; implement records management processes in alignment with department standards and submit reports timely.
  • Purchasing/Financial: Assist with purchasing through the university system (49erMart); manage supply inventory; manage department annual contract/vendor information; coordinate financial and budget documentation and processes; prepare travel paperwork and check requests; review invoices for accuracy.
  • Customer Service: Foster strong customer relationships; uphold department service standards; model customer service and professionalism and ensure student employees receive training and feedback to uphold department service standards.
  • Systems Administration: Manage department systems and applications (e.g., 7PointOps, Trafsys); oversee the Student Centers websites.
UNC Charlotte
Office Manager - 145909