Office and Operations Administrator
UNC Charlotte
Part-Time
Closes on Tuesday, October 6, 2026
Job Description
- Serves as the first point of contact for the Levine Scholars Program by responding to general and recruitment-related inquiries via phone, email, and in-person interactions and providing excellent customer service to students, families, faculty, staff, and visitors.
- Provides administrative and operational support for the Levine Scholars Program, including office management, inventory control, office supply procurement, and promotional item ordering.
- Processes and tracks business transactions, including Purchasing Card (P-Card) reconciliation, travel planning and reimbursement, purchasing, receiving, and related documentation using university business systems such as Concur, Banner Finance, 49erMart, and Chartwells/CaterTrax.
- Assists with the planning, coordination, and execution of program events and activities, including Finalist Program, recruitment events, meetings, and special programs.
- Coordinates logistical arrangements for events, including facility reservations, catering orders, participant communications, travel arrangements, and event support.
- Supports on-boarding and off-boarding activities for staff and graduate assistants and assist with maintaining office procedures, records, and operational workflows.
- Serves as a liaison with campus partners and service providers, including OneIT, Facilities Management, Motor Fleet, Campus Police, Mail Services, and other university offices, to support the operational needs of the program.
- Maintains shared office resources, equipment, and common spaces and assist with special projects and initiatives as assigned.