University Program Associate
UNC Charlotte
Full-Time
Closes on Tuesday, August 11, 2026
Job Description
- Handles scheduling and prepares materials for student and faculty-related meetings for the Associate Dean of Academic Affairs and the Associate Dean for Faculty Affairs.
- Handles all logistics associated with meetings. Ensures meetings run smoothly (catering arrives, rooms are open, etc.). Records and files notes, minutes, and follow-up communications.
- Prepares participant materials, organizing campus tours; coordinating meeting spaces, arranging catering.
- Handles all logistics associated with special events,
- Answers phones and assists faculty, administrators, donors, campus units, students, etc, with questions regarding the college of engineering, including program mission, policies and procedures, and technical issues.
- Understands the college programs and university policies and procedures and communicates with diverse constituencies.
- Contact other departments for problem resolution:
- Prepare travel documents.
- Respond to students and faculty who wish to see the Dean or the Associate Dean.
- Work with deans, chairs, staff, students, university offices, and off-campus stakeholders.
- Adapt to interruptions in workflow, stopping to listen to the needs of students, faculty, and staff.
- Understand and articulate the college mission, model, and policies to constituent groups.
- Understands student concerns and communicates regularly with them.
UNC Charlotte