IBC Coordinator

UNC Charlotte

Full-Time
Closes on Wednesday, September 9, 2026

Job Description

The IBC Coordinator provides program support to the Office of Research Protections and Integrity (ORPI), ensuring compliance by performing various administrative, technical, and analytical duties and day-to-day management of the Biosafety Program at UNC Charlotte. This position reports to and works closely with the Biosafety Officer, ensuring compliance across all research involving all biological materials and recombinant or synthetic nucleic acids. The Institutional Biosafety Committee (IBC) is the faculty committee responsible for reviewing all research involving recombinant and/or synthetic nucleic acids, infectious agents, or biohazardous materials. This position provides administrative assistance for the IBC and IRE, and coordinates closely with IACUC (Animal Subjects research) and IRB (Human Subjects Research) compliance programs to ensure support across all biosafety-related research, including guidance on permits, materials transfer agreements, export controls, and field safety.

  • Biosafety Program – 90%
  • Research-related compliance programs – 10%

Assists with administrative support for various compliance programs and/or processes assigned to the Office of Research Protections and Integrity. This position primarily supports Biosafety but also contributes to the Animal Care and Use, Human Subjects Research Protection, Research Security, and Export Controls programs.

Job Summary:
  • Coordinate operational functions and build relationships with individuals/areas across the university impacted by teaching and research compliance regulations (i.e., One IT, Office of Research Services, Office of Research Commercialization and Partnerships, Facilities Management, Environmental Health and Safety, Student Health Center, business partners, and academic units).
  • Assist with developing, reviewing, and maintaining policies, procedures, tools, and resources in a changing regulatory environment.
  • Maintain paper records, when applicable, and electronic databases of all responsible programs.
  • Assist with developing, implementing, and delivering education and training programs to ensure compliance with federal regulations, state laws, and institutional policies.
  • Develop and implement strategies for outreach (e.g., flyers, videos, website resources, virtual and in-person presentations, etc.).
  • Periodic review of training records and adherence to best practices.
  • Coordinate investigations and resolve complex problems, including but not limited to noncompliance issues.
  • Identify program-related opportunities to enhance procedures, training, and documentation, and monitor evolving biosafety challenges.
  • Oversee the pre-review and approval administrative process for biosafety and biosecurity protocols
  • Identify and mitigate risks associated with recombinant and synthetic nucleic acids and other biohazards
  • Provide operational support for IBC meetings, including development of regulatory-compliant meeting documentation and general compliance tracking
  • Organize biosafety compliance program files (e.g., SOPs, quick guides, risk assessment and mitigation templates, laboratory manuals) and update website
  • Coordinate and manage intake review processes for compliance committee applications
  • Provide consultation and guidance to researchers to assist with submission processes and compliance review facilities
  • Work independently to evaluate and interpret submissions to assure completion while determining risk and compliance with regulations and ethical best practices
  • Maintain intermediate knowledge of program-related technology, including but not limited to, the electronic Research Administration (eRA) system and various spreadsheet and document applications.
  • Support the preparation and submission of biosafety program evaluation reports and compliance summaries
  • Work collaboratively with the IACUC and IRB to ensure that research protocols meet regulatory standards and incorporate biosafety considerations where applicable.
  • Provide guidance to researchers on permits required for import, export, transportation, and field research, ensuring compliance with relevant laws and regulations (e.g., U.S. Fish and Wildlife Service, USDA, and international guidelines).
  • Review award proposals and other proposal-related materials to ensure compliance with collaborators' and sponsors' guidelines, including training requirements.
  • Provide general administrative support for the biosafety program, including managing lab coat laundry barcode labels, deliveries, biohazard waste management, shipping, and organizing annual facility inspections.
  • Supervise, assist, and mentor temporary staff or graduate assistants as needed.
  • Performs other duties as assigned, including providing backup for the Biosafety Officer.

UNC Charlotte
IBC Coordinator - 174874