Assistant Athletic Director for Business Operations
UNC Charlotte
Part-Time
Closes on Monday, March 17, 2025
Job Description
- Evaluate processes and make recommendations to establish an environment of continuous improvement for the Athletics Business Office.
- Utilizes available resources to streamline workflows and create efficiencies with a focus on reducing paper-based workflows.
- Serve as the liaison with accounts payable, general accounting, PCard, purchasing, risk and insurance management, fixed assets, tax, travel, and expense reporting.
- Review and approve travel expenses, PCard transactions, employee reimbursements, interdepartmental transactions, and purchase order requisitions.
- Department liaison with third-party travel agency (Shorts Travel).
- Oversee all revenue accounting for the athletics department.
- Reconcile Athletic Foundation accounts and monitor available balances to ensure funds are being utilized appropriately.
- Prepare monthly budget reports for distribution to coaches, staff, and senior leadership.
- Assist with the annual budget development process in collaboration with executive staff, department heads, and coaches.
- Assist with the preparation of EADA/NCAA AUP reports
- Assist with capital projects' financial tracking.
- Complete financial reconciliations with third-party vendors and hosted events as necessary.
- Act as best practice leader and addresses policy and process questions on UNC Charlotte, UNC System, North Carolina state and Athletics Department guidelines.
- Stays up to date and informs coaches and staff on new initiatives, processes, and/or policy changes as dictated by the UNC System and UNC Charlotte Financial Services.
- Creates resources, conducts training and facilitates on boarding new athletics department staff on purchasing, travel and expense policy and procedure as needed.
- Maintains and updates Athletics Business Office policy and procedure manual as required.
- Works with internal and external parties to ensure contracts are executed and managed in accordance with UNC Charlotte, UNC System, and North Carolina state regulations.
- Consult with Purchasing Services, the Office of Legal Affairs, Tax, Enterprise Risk Management, and other resources, as appropriate.
- Oversee the payment and processing of game contracts.