Executive Assistant
UNC Charlotte
Full-Time
Closes on Monday, September 14, 2026
Job Description
- Serve as the primary contact to receive visitors to the dean and the DSO units, maintaining a calm and collaborative demeanor, especially when interacting with individuals under stressful circumstances.
- Assist the dean with communication, task coordination, and other logistical details related to sensitive processes
- Manage the dean’s complex, rapidly shifting calendar; prioritize meeting requests and resolve scheduling conflicts proactively.
- Identify the underlying roots of concerns presented to the dean, probing for details to accurately assist or redirect individuals.
- Maintain a calm and collaborative demeanor when receiving visitors to the dean and DSO units, especially when interacting with individuals under stressful circumstances. Interact and communicate with a high degree of judgment and discretion.
- Take independent responsibility under the guidance of the dean to direct students, faculty, and staff to appropriate resources or external departments when situations arise that do not fall within the scope of the DSO.
- Track and reconcile various reports, submit facilities requests, design/modify filing systems, and coordinate other administrative tasks for the dean and DSO leadership team, at the discretion of the dean.
Coordinate logistics for department-wide and unit-specific meetings (agendas, reservations, minutes, technology setup, catering, etc.).
Provide knowledge of the Dean of Students Office and Student Affairs-related services, policies, and regulations to answer questions, provide referrals, and drive decision-making. - Draft, edit, and proofread high-level communications, memos, reports, and presentations for the dean, adopting the style of the administrator.