Sponsored Programs Invoicing & Collections Specialist
UNC Charlotte
Full-Time
Closes on Tuesday, February 2, 2027
Job Description
- Set up all billing events in Banner for all federal pass-through and non-federal sponsored awards. Review all award documentation to prepare invoices for expenses incurred on each project. Ensure each invoice is on the required template and submitted according to sponsor-specific instructions.
- Monitor accounts receivable and cash received variances for sponsored awards to ensure timely billing and collections. Prepare Internal ad hoc status reports, as needed, to identify delinquent accounts, errors, collection issues, as well as any outstanding trailing transactions.
- Identify substantive issues and work across the Invoicing & Sponsored Cash Management Team, Research Accounting & Financial Compliance Team, and the Office of Sponsored Research Administration to resolve. Make any necessary corrections and contact the sponsor with a revised invoice.
- Act as the University’s primary point of contact for questions pertaining to sponsored awards invoicing and collection matters.
- Oversee collections of outstanding invoices on externally funded sponsored programs following the collections process for delinquent accounts. Document communications on all collection attempts from sponsors.
- Assist with award closeouts by preparing final invoice in collaboration with the Office of Sponsored Projects Administration. Confirm with the Research Accounting & Financial Compliance Team that the sponsor has received all reporting requirements prior to submitting the final invoice.
- Monitor the Invoicing & Sponsored Cash Management Team invoicing/collections email inbox.
Other Work Responsibilities
- Responsible for secure handling of sensitive and confidential information
- Other duties as assigned