Administrative Support Specialist
UNC Charlotte
Full-Time
Closes on Monday, January 18, 2027
Job Description
- Provide comprehensive administrative, fiscal, and program support to the Organizational Science Program and the Master of Public Administration (MPA) Program.
- Serve as the primary Staff Assistant to the Program Directors and supports the effective operation of these interdisciplinary programs, which involve extensive educational, employment, community engagement, collaborative, and outreach activities across multiple departments and colleges.
- Assist Directors with coordinating and prioritizing funding, prepares budget documents and reports and maintains budget records for Directors to review (general funds, grants/contracts, discretionary funds, recharge, Quasi, etc.).
- Maintain budget records, reconcile financial information, and prepare reports as requested by the Program Directors.
- Maintain and organize program records, files, and databases, including student information, recruitment, personnel documentation, contracts, events, and other administrative records.
- Develop and maintain knowledge of program operations, policies, procedures, and university systems to respond to inquiries, troubleshoot issues, and resolve routine administrative problems.
- Assist Program Directors, faculty, and students with administrative requests, including enrollment permits, special requests, and the coordination of program and event equipment, supplies, and materials.
- Independently research and resolve program and student issues.
- Utilize, reconcile and manipulate data for management reports from different internal and external sources.
- Maintain records and reporting systems related to applicable accreditation and assessment requirements, including NASPAA and regional accreditation, as assigned.
- Coordinate the collection and organization of scholarship application materials and faculty review information to support program scholarship selection processes.
- Support communications, marketing, and outreach initiatives designed to enhance program visibility, reputation, and engagement with prospective students, alumni, employers, community partners, and other external constituents.