Program Associate

Reports to: Executive Director, NCPA Foundation

Location: Remote (U.S.); hybrid if located within 50 miles of the NCPA office in Alexandria,VA

Compensation: $49,000 to $55,000/year plus benefits, commensurate with experience

Classification: Full-Time (Exempt), 37.5 hours/week, Monday through Friday with flexible hours (requires occasional evening availability for program sessions)

About the NCPA Foundation

Founded in 1953, the NCPA Foundation is the only foundation in the United States dedicated exclusively to supporting the independent community pharmacy profession.Through ownership development, scholarships and awards, disaster relief, and public health programming, we work to improve community-based healthcare by advancing the sustainability, growth, and public understanding of independent community pharmacists, who are often the most accessible healthcare providers in rural and underserved communities.

We are a small, high-impact team in a period of significant organizational growth, expanding our programmatic reach through initiatives including the Rural PharmacyOwnership Accelerator.

Position Summary

The Program Associate supports the delivery of the Foundation's programs from planning through reporting. This role works closely with the Executive Director and AdministrativeAssistant on a small team where every member backs up the others. The ideal candidate is a highly organized, self-directed program professional who follows through consistently, works well independently, and is ready to take on increasing ownership.

Employment Structure: This position is employed through the National CommunityPharmacists Association (NCPA), which serves as the employer of record for payroll and benefits administration. The Program Associate is fully dedicated to and directed by theNCPA Foundation and its Executive Director.

Key Responsibilities

Program Delivery (approximately 60%)

• Program Operations: Coordinate day-to-day operations of Foundation programs, including the Rural Pharmacy Ownership Accelerator, Pathways to PharmacyOwnership, the mentorship program, disaster relief and response, scholarships, and national awards.
• Application Cycles: Open calls for applications, track submissions, organize review committees, and notify recipients.
• Events and Convention: Support planning and logistics for the Foundation's awards ceremony and reception at the NCPA Annual Convention and the Foundation's booth at conferences.
• Stakeholder Relations: Serve as the primary day-to-day contact for program participants, applicants, partners, and award recipients, managing follow-up and keeping all stakeholders informed.
• Virtual Sessions: Coordinate virtual program sessions, including occasional evening sessions (up to about four per month).
• Grants and Public Health: Support disaster relief grant processing and public health program activities as needed.

Reporting and Data (approximately 20%)

• Records: Maintain accurate program records and participant data in the Foundation's CRM and shared systems.
• Outcomes: Track program outcomes and compile data for grant reports, board updates, and funder communications.
• Communications: Draft program summaries, recipient announcements, and content for newsletters and social media.

Operations and Cross-Coverage (approximately 20%)

• Process Documentation: Document program processes in shared procedures so any team member can step in.
• Team Backup: Back up the Administrative Assistant on core operational functions and help train the Administrative Assistant to cover routine program tasks.
• Virtual Assistant Support: Assign and review well-defined tasks for virtual assistant support.
• Board Support: Help prepare materials for board and committee meetings and occasionally serve as a presenter.
• Travel: Travel to represent the Foundation at program sites, conferences, and partner events.

Qualifications

Required

• Experience: At least three years of experience in program coordination, nonprofitoperations, association management, or a related field.
• Organization: Strong organizational skills and attention to detail, with the ability tomanage multiple programs and deadlines at once.
• Follow-Through: Proven ability to maintain consistent follow-up with multiplestakeholders at once without additional support.
• Communication: Clear, professional written and verbal communication.
• Autonomy: Demonstrated ability to work independently, take initiative, and solveproblems without close supervision.
• Technology: Comfort with CRM databases, Microsoft 365 or Google Workspace, andvirtual meeting platforms.
• Travel: Ability to travel up to 20% for Foundation business, including overnight andsome weekend trips.

Preferred

• Background in pharmacy and an understanding of the independent community pharmacy profession.
• Experience managing scholarship, award, grant, or cohort-based programs.
• Familiarity with grant reporting and outcome tracking.
• Experience coordinating events or conference activities.
• Residence near a major airport, allowing travel without an additional travel day.
• Bachelor's degree or equivalent experience.

Schedule and Flexibility

We offer a flexible work environment with significant autonomy in how you manage your day-to-day workflow. This position is exempt and not eligible for overtime; additional hours are expected during peak periods such as application cycles and the AnnualConvention, and staff are encouraged to take time to reset when things slow down.

Extended Holiday Break: The office closes for two weeks in December, allowing time to recharge and reset.

AI-Positive Workplace: We are an AI-positive work environment. Staff are provided additional resources to use AI tools effectively, so they can spend less time on routine tasks and more time on the relationships and program work that drive our mission.

How to Apply

To apply, please submit a resume and cover letter to careers@ncpa.org. Your cover letter should speak specifically to your program experience and interest in independent community pharmacy, including your comfort working autonomously, leading meetings independently, and taking initiative.

Applications are reviewed on a rolling basis and will be accepted until the position is filled; apply promptly for full consideration.

NCPA is an equal opportunity employer. The NCPA Foundation is committed to building adiverse and inclusive team and encourages candidates of all backgrounds to apply.

www.ncpafoundation.org

https://www.idealist.org/en/nonprofit-job/3e06148cf7554ca0995a1f8646cc8380-program-associate-national-community-pharmacists-association-foundation-inc-alexandria?utm_source=symplicity&utm_medium=feed&utm_campaign=listings-api