Purchasing - Construction Contract Specialist

JOB SUMMARY:

Under limited supervision, the Construction Contract Specialist will perform the administrative purchasing functions of the bond and CIP projects in collaboration with the Facilities and Finance Departments. This position will ensure contractual compliance and oversight in accordance with North Carolina purchasing guidelines for schools.

ESSENTIAL JOB FUNCTIONS

1. Manage entire bidding process from advertisement to award for assigned projects (primarily formal and information construction).

2. Prepare monthly board agenda items and manage contract administration.

3. Issue purchase orders and maintain/archive bid and contract agreement files.

4. Serves as a departmental resource related to purchasing policies, applicable laws and related information.

DUTIES & RESPONSIBILITIES

1. Accurately maintain records as required by state or federal laws, and Union County Board of Education policies, and/or school-based requests, and adhere to confidentiality requirements of state and federal law.

2. Conducts review of project documentation to ensure that specifications are non-restrictive to competition.

3. Create bid schedules, update bidder’s lists and prepare bid documents for electronic disbursement to potential bidders.

4. Host in-person and virtual pre-bid conferences and receive bidder questions and issue addenda.

5. Open and evaluate bids, create bid tabulations, make recommendation of award.

6 Issue RFQs for professional services, and RFPs for general services, and support department during evaluation and award process.

7. Interact with potential bidders/vendors in person, by phone and by email.

8. Recommend changes required to ensure systems meet all applicable laws, regulations and fiscal control procedures.

9. Review quotes from vendors, in collaboration with project managers, to ensure that they meet all requirements and specifications of the project.

10. Participates in departmental, district level and other meetings/committees as directed by supervisor

11. Performs other duties as assigned.

Minimum Qualifications

• Associate’s degree in public or business administration or related field.

• Two (2) years of procurement experience or related profession

• Or equivalent combination of education and experience in procurement field that provides evidence of the knowledge, skills, and abilities required to be successful in performing the position’s duties and responsibilities may be considered.

• Must obtain the Certified Local Governmental Purchasing Officer (CLGPO) within 5 years of employment