Scholarship Administration Coordinator
UNC Charlotte
Part-Time
Closes on Monday, July 27, 2026
Job Description
- Serve as the primary contact for scholarship administrators and other departmental representatives seeking training, technical assistance, and resources that support scholarship administration.
- Understand and have the ability to clearly explain how scholarship donor agreements and funds are established, how to calculate scholarship fund balances, and what the functions are within the scholarship application, review and award cycles.
- Demonstrate advanced knowledge, experience, and the ability to quickly learn content management systems designed for scholarship and fund management.
- Develop and maintain positive working relationships with scholarship administrators and other departmental personnel responsible for managing scholarship funds, reviewing applications, and awarding scholarships.
- Provide initial and ongoing training and support to university personnel responsible for scholarship fund administration and use of the scholarship management system.
- Develop training content and resource materials for users, and lead implementation of the annual Scholarship Administration Training Session.
- Present to large and small audiences that attend general information and training sessions, or other public events related to scholarship administration.
- Develop and maintain scholarship management user guides that provide policy and system guidance for administrators, reviewers, and students.
- Respond to requests for information or support from college or departmental personnel in a timely manner. Prepare reports and other resources to satisfy the inquiry as needed.
- Track scholarship fund balances, offers, and award payments for departments outside the USO to ensure scholarship all funding available is being awarded in compliance with the terms of donor agreements.
- Raise awareness of the mission and resources provided by the University Scholarship Office, explain university processes and policies related to effective scholarship administration, troubleshoot scholarship system, program, and fund issues.