FWS: Library Administrative Assistant

Any skills, programs, or projects outlined in the duties below can be trained on
the job and considered paid training on the job. All students with federal work
study awards are encouraged to apply!

Job Duties:

• Assist with basic administrative functions of an office: filing, sorting, data
  tracking, maintaining physical and electronic records, etc.
• Office duties will include working in Google Applications and Microsoft
  Office. The supervisor and team members can train the incoming employee
  on these programs during work hours as necessary.
• Assist with the weekly supply inventory process.
• Assist with the organization of the work room (copy room).
• Assist with additional shredding as needed.
• Will occasionally deliver and/or retrieve light materials/parcels to and from
  various on campus buildings (primarily King, Reese, Cato, and Prospector).
• Add and edit library staff directory and library student employee directory
  profiles.
• Enter data into various Library tracking sheets using administrative programs such as Banner (training on this will be provided).
• The ideal applicant should possess good communication, time
  management, and organizational skills.

Specific Projects are as follows:

• Library Records Retention Project: assist with shredding and organizing paper files and preparing them to be sent to University Archives when required.
• Data Tracking in Google Sheets/Excel: this would be an opportunity for the
  incoming employee to gain skill in using google sheets and excel if they
  don't have any prior experience with either program. Projects include
  assisting with tracking the library's temporary employees and the library's
  gifts, awards, and prizes by gathering data, inputting it into a google sheet,
  and keeping it regularly updated.
• Library Student Employee Directory: manage the library student employee
  directory. Add, edit, and remove library student employee directory profiles.
  Send out an established google form to new library student employees to
  submit their directory information to.

Please contact Kayla Crossley at kcrossl3@charlotte.edu if you have any questions about
this job posting. Thank you!