Bojangles’ is a highly differentiated and growing restaurant operator and franchisor dedicated to serving customers high-quality, craveable food made from our Southern recipes, including breakfast served All Day, Every Day. Founded in 1977 in Charlotte, N.C., Bojangles’ serves menu items such as made-from-scratch biscuit breakfast sandwiches, delicious hand-breaded bone-in chicken, flavorful fixin’s (sides) and Legendary Iced Tea®. For more information, visit www.bojangles.com.
We are seeking an experienced and energetic LEGAL ASSISTANT. This position will report to the Corporate Paralegal/Manager and provides primary administrative support to the Legal Department, including as related to legal office organization, commercial agreements, and real estate portfolio projects (for existing and new sites). Position responsibilities include managing document organization, maintaining filing systems, word processing, and a comprehensive and organized filing and billing system for the Legal Department.
Essential Responsibilities:
•
Manage, maintain and organize electronic filing system and physical file room, including to index and submit inactive files for storage
•
Filing, scanning, processing documents, agreements and legal invoices, and similar administrative tasks
•
Coordinate meeting schedules, calendars, conference calls
•
Manage sensitive, highly confidential, and proprietary information with the utmost level of discretion
•
Create and maintain database of contracts, reports, and other legal records to assist company compliance with existing contractual obligations
•
Manage and maintain critical deadlines applicable to various contracts, annual reports, real estate projects and other legal related projects
•
Prepare initial drafts of routine form legal documents including real estate documents, franchise related documents, vendor services agreements, insurance certificates and other contracts, letters, and forms under attorney supervision
•
Manage legal submittals process, approval, signature and recordation processes for contracts and other legal documents
•
Assist real estate counsel in managing real estate portfolio processes, including (i) managing upcoming critical lease term expirations or renewals; (ii) communicating with landlords or internal departments regarding lease terms, insurance requirements, extending terms, inspections needed, changes in ownership, common area maintenance charges, or other lease related issues; (iii) drafting and distributing lease amendments that result from negotiations; and (iv) maintaining and updating reports related to real estate existing portfolio and new development
•
Update, organize and maintain on a weekly basis (or as updates are required) legal reports
•
Utilize, update and run reports in various legal databases, including for real estate and other document management, as needed
•
Coordinate with outside counsel or internal personnel to obtain information and documentation
•
Perform other projects and tasks as requested
Qualifications:
•
Bachelor’s degree
•
0-3 years experience as a legal assistant or in a legal or corporate office setting
•
Exceptional organizational skills, attention to detail and a strong work ethic
•
Detail-oriented individual, who organizes their own work, coordinates projects, sets priorities, takes initiative, meets deadlines and follows-up on assignments with minimal supervision and direction
•
Demonstrated proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Adobe Acrobat and Outlook; ability and aptitude to learn other software applications
•
Excellent analytical and communication skills, both written and verbal
•
Works well under pressure, team player, comfortable interacting with senior management and able to serve as liaison and point person for the department
•
Extremely professional demeanor, demonstrates the highest level of personal integrity, tactfulness, and adherence to ethical standards
•
Exceptional organizational skills with ability to manage computer files, paper files, and overall executive management needs
•
Capable of adapting to changing situations, demonstrating flexibility in juggling priorities