Administrative Support Specialist
UNC Charlotte
Part-Time
Closes on Sunday, May 11, 2025
Job Description
- Provide general and specific support to the Director, faculty, and students in the Organizational Science Program and interfaces with the college, graduate school, and other units at the University as well as alumni and the broader community.
- Serve as the liaison and first point of contact for the program.
- Compile and summarize financial data for budget management, reporting, and projecting future expenses.
- Assist Director with coordinating and prioritizing funding, prepares budget documents and reports and maintains budget records for Director to review (general funds, grants/contracts, discretionary funds, recharge, Quasi, etc.) including the verification of account balances.
- Process purchasing requisitions, budget revisions, check requests/deposits, travel, and graduate assistantships.
- Maintain databases of all student activity (recruitment, progress, etc.), and assist with faculty/student evaluations for all semesters.
- Create and maintain various databases for report and statistical information.
- Adjust to changing projects, while working with Chairs/Directors/Deans.
- Acquire and Maintain general knowledge of programs and be prepared to troubleshoot/resolve unexpected problems or questions regarding the program as they arise.
- Enter course schedules for each semester and issue course permits for all students each semester.
- Utilize, reconcile and manipulate data for management reports from different internal and external sources. Apply an understanding of the information in order to extrapolate key data elements.
- Apply knowledge of programs, policies and procedures to interpret and communicate information to meet the specific needs of clients and students.
- Create program marketing materials and content. Maintain the program’s web and social media presence.