Project Administrator

Job Title: Project Administrator

Job Description

The Project Administrator supports a global Building Requirement Sheet (BRS) program that manages building requirements and specifications across multiple regions, including North America, Europe, Latin America, Australia, and others. This role helps coordinate the end-to-end lifecycle of BRS creation, development, scheduling, and approval, ensuring structured stage gates from initial concept through as-built documentation. The position focuses on consolidating diverse building and operational inputs, aligning stakeholder requirements with final deliverables, and supporting effective site selection and process design for new and existing fulfillment centers.

Responsibilities

• Support the BRS program by coordinating the development and management of building requirements and specifications across global regions.

• Prepare weekly and monthly program reports that clearly communicate status, progress, and issues to stakeholders.

• Maintain dashboards to track key performance indicators (KPIs), milestones, and risks for the BRS program and related projects.

• Review and annotate PDFs and project documents, ensuring accuracy, clarity, and proper version control.

• Collect schedule updates from multiple teams and consolidate them into a master project schedule for program visibility.

• Capture, organize, and distribute meeting notes, and track action items through to completion.

• Gather and validate data from stakeholders to support reporting, basic analysis, and decision-making.

• Maintain PMO trackers, logs, and templates to support process adherence and standardized reporting.

• Coordinate with stakeholders to ensure timely and comprehensive input into BRS documents, including data related to dock door counts, parking capacity, storage types, throughput, product mix, labor planning, and building/site specifications.

• Support the structured stage-gate process from Stage 0 (pre-template) through Stage 3 (as-built), helping ensure consistency and clarity throughout the project lifecycle.

• Assist with document control activities, including organizing and updating project documentation and maintaining accurate records.

• Support data entry tasks related to BRS, PMO tools, and project documentation.

• Contribute to cross-team coordination efforts to align stakeholder requirements with final project deliverables.

Essential Skills

• Moderate program management experience across programs, BRS, portfolio, or PMO environments.

• Proficiency in business intelligence (BI) tools and data handling, including working with data sources and creating reports in PDF and Excel formats.

• Strong Microsoft Excel skills for data organization, analysis, and reporting.

• Demonstrated experience in PMO support, including maintaining trackers, logs, templates, and dashboards.

• Strong stakeholder engagement and coordination skills, with the ability to gather, validate, and consolidate information from multiple teams.

• Excellent data collection and data validation skills with high attention to detail.

• Experience with administration and document control in a project or PMO environment.

• Ability to manage multiple tasks, meet deadlines, and support structured stage-gate processes.

• Strong written and verbal communication skills for reporting, documentation, and meeting note capture.

Additional Skills & Qualifications

• Experience in architecture and/or construction is a plus, particularly in environments involving building or site specifications.

• Familiarity with construction-related processes such as Engineering Change Orders (ECO) and Requests for Information (RFI) is beneficial.

• Experience in data entry and administrative support in a project-based setting.

• Experience supporting large-scale programs or portfolios for technology-focused or highly innovative organizations.

• Interest in working within a project management practice that emphasizes professional development, employee engagement, and strong partnerships.

Work Environment

This is a fully remote role that supports a global, highly innovative project environment. You will collaborate virtually with teams across multiple regions and time zones, using digital tools for BI reporting, Excel-based analysis, PDF review, and PMO documentation. The work setting emphasizes structured project management practices, standardized templates, and clear stage-gate processes. You will operate in a professional, collaborative culture that values employee engagement, continuous improvement, and operational excellence, with a focus on delivering high-quality outcomes for large-scale, complex programs.

Job Type & Location

This is a Permanent position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jun 10, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.