Sponsored Programs Invoicing & Collections Specialist
UNC Charlotte
Part-Time
Closes on Tuesday, June 30, 2026
Job Description
- Set up all billing events in Banner for all federal pass-through and non-federal sponsored awards. Review all award documentation to prepare invoices for expenses incurred on each project. Ensure each invoice is on the required template and submitted according to sponsor-specific instructions.
- Monitor accounts receivable and cash received variances for sponsored awards to ensure timely billing and collections. Prepare Internal ad hoc status reports, as needed, to identify delinquent accounts, errors, collection issues, and any outstanding trailing transactions.
- Identify substantive issues and work across Grant Cash Management and with the Office of Sponsored Projects Administration (OSPA) and the Office of Research Services (ORS) to resolve. Make any necessary corrections and contact the sponsor with a revised invoice.
- Act as the University’s primary point of contact for questions about sponsored awards invoicing and collecting matters.
- Oversee collections of outstanding invoices on externally-funded sponsored programs, following the collections process for delinquent accounts. Document communications on all collection attempts from sponsors.
- Assist with award closeouts by preparing the final invoice in collaboration with the Office of Sponsored Projects Administration. Confirm with OSPA that the sponsor has received all reporting requirements prior to submitting the final invoice.
- Monitor Grant Cash Management’s invoicing/collections email inbox.
Other Work Responsibilities
- Responsible for the secure handling of sensitive and confidential information
- Other duties as assigned