Admin Support Associate
UNC Charlotte
Full-Time
Closes on Saturday, September 5, 2026
Job Description
- Executive Support & Leadership: Provides advanced administrative support to the Department Chair and Associate Chair, and serves as the direct supervisor for temporary or permanent office assistants.
- Faculty Support: Complete support tasks for faculty as assigned by the Department Chair.
- Operational Training: Provides orientation and training to new faculty and staff regarding standard administrative practices of the Department, College, and University.
- Purchasing, Financial, and Budgetary Coordination: Reconciles departmental budgets, tracks travel/office expenditures and purchasing requests, and works closely with Business Services Coordinators to ensure accurate financial reporting.
- Asset Management: Support the management of a catalog and inventory of musical instruments, including tracking the student checkout/borrowing process and scheduling repairs.
- Communication & Promotion: Manages internal marketing to promote program successes (e.g., APPSpace) while ensuring FERPA compliance, securing necessary authorizations, and following University brand standards.
- Logistics & Scheduling: Manages complex calendars and events, for the Chair and Department, including classroom and event programming and logistics.